The Real Cost of Admin Overwhelm

We understand the daily struggles that keep you from focusing on patient care

Admin Overload

Overwhelmed by admin duties?

  • Clinics lose on average 15 hours per week to administrative tasks.
  • Reduced focus on patient care leads to a lower quality of service.
  • Constant paperwork and scheduling conflicts cause staff burnout.

Rising Costs

Sky-high staffing costs draining you?

  • A full-time receptionist can cost over $45,000 annually with benefits.
  • In-house staff often come with overheads like office space and equipment.
  • Inefficient task management leads to wasted payroll hours.

Lost Revenue

Missed calls and billing headaches?

  • On average, clinics miss 42% of incoming calls, losing potential patients.
  • Billing inefficiencies can cost therapists up to 18% of their revenue.
  • Delayed follow-ups on unpaid invoices hurt your cash flow.

The AdminFlow Solution

Comprehensive administrative support designed specifically for Canadian healthcare practices

Front Desk Administration

Complete front desk coverage for your clinic

  • Answer all patient calls and emails promptly with a friendly, professional touch.
  • Book appointments and manage your schedule seamlessly.
  • Handle intake paperwork and patient inquiries efficiently.

Billing & Invoicing

Expert billing support for steady cash flow

  • Submit insurance claims and track payments using Jane App.
  • Chase down late invoices so you don't have to.
  • Ensure accurate, timely payments with fewer billing headaches.

Clinic Management

Streamlined operations and compliance support

  • Manage waitlists, appointment recalls, and customized reporting.
  • Ensure PHIPA compliance and maintain proper privacy protocols.
  • Assist with team training and workflow optimization.

Growth Support

Launch or expand your practice with confidence

  • Receive comprehensive playbooks and templates for success.
  • Get step-by-step checklists for daily admin tasks.
  • Access detailed policy manuals for onboarding, privacy, and HR.

Customized Solutions

Tailored solutions for your unique needs

  • Custom weekend phone coverage and specialized support.
  • Flexible solutions that become an extension of your team.
  • Special requirements handled with personalized attention.

Why Healthcare Practices Choose AdminFlow

Real results that transform your practice operations

30+

Hours Saved/Week

Our clients reclaim dozens of hours every week that used to vanish into admin work. Imagine what you can do with all that extra time for patients or personal life.

70%

Lower Overhead

Clinics cut costs by replacing a full-time hire with our virtual team. No payroll taxes, no office space or equipment, and no paying for idle time.

3X

Return on Investment

Most practices see triple the value within 6 months. Between cost savings and increased patient capacity, our virtual assistants pay for themselves while improving your bottom line.

90%

Calls Answered Live

Most callers speak to a real person immediately. For the rest, we guarantee same-day callbacks. Stop losing patients to practices that prioritize phone responsiveness.

Jane App Masters

Certified Experts
As Jane App power-users, we know its every feature. Scheduling, billing, charting – we leverage Jane's full potential so you and your staff don't have to spend time figuring it out.

Your Easier Clinic Life Starts Now

No risk, no commitments – try our services without a long-term contract. Let's show you what a difference AdminFlow can make.

Book My Free Consult
✓100% Canadian-Based Team
✓No long-term contracts
✓PHIPA compliant